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Information Management

Information Management

StaffMIS Information Management puts the right information in the right hands so that it’s controlled, updated, acknowledged, and tested. Keep your business compliant, with reliable records showing that tasks have been carried out properly.

See it in action

StaffMIS Information Management puts all your critical documents in one secure, powerful online library.

Quickly upload, organise, and publish files into category-managed libraries so staff can easily find what they need, when they need it.

Access control, document control, and version control provide active management and reporting, keeping your QMS always available, always current, and always compliant.

It also delivers change communication, employee acknowledgement, and competency testing. When policies or procedures change, the right people are informed immediately and compliance is proven.

Seamless integration with StaffMIS Training Management populates compliance-flagged documents directly into Training Dock’s powerful online matrix.

With StaffMIS Information Management, you get:

  • Consistency: A single, structured library ensuring staff always access the correct documents and latest versions.

  • Visibility: Reporting and dashboards that show document status, version history, acknowledgements, and competency results.

  • Accountability: Track who has received updates, acknowledged changes, and completed competency testing.

  • Compliance: Version control, audit trails, and digital records keep IMS/QMS documentation up to date and inspection-ready.

  • Efficiency: Quick uploads, easy organisation, automated change communication, and seamless training integration reduce admin work.

StaffMIS turns operational chaos into clear, controlled, and compliant workflows - so your teams can focus on delivering great service, safely and efficiently.

File Management

StaffMIS provides an online information library system, enabling quick and easy upload and organisation of files and publication in category manageable libraries. Access, document and version control provides active management and reporting, enabling your IMS/QMS system to be always available and in date.

StaffMIS also includes change communications, employee acknowledgement and competency testing. Changes to policies and procedures are immediately communicated to the right people, with compliance management as necessary.

StaffMIS Information Management also integrates seamlessly with StaffMIS Training Management functionality. The system populates compliance flagged information items into Training Dock’s powerful online matrix.

Testimonials

Odyssey Health Clubs - Club Director

"We worked hard with the StaffMIS team to develop a set of day-to-day operations management tools with the StaffMIS Action Book system. We are absolutely delighted with the results. The recording, tracking and reporting is absolutely superb."

Oxford Wet n Wild Ltd

"We were pleasantly surprised that the platform was ready for what we needed ahead of our staff training next month, in preparation for opening. We didn't expect to be in this position so soon with StaffMIS!"

Tees Active Ltd

"I am extremely pleased with the speed at which I receive email responses from the team. It was great to run through updates in our recent call, and I feel very positive about future developments and what our current roadmap is."